Anytime you send out an email, it normally contains an area with your personal contact information located toward the bottom of the message known as a "Signature". Most people include information like Name, Job Title, Designations, Mailing Address, Email and Phone Numbers as well as a Photo and Company Logo in their signature. The challenge is that Signatures change over time which can be problematic when they are included in every template in your library. Having to edit each template and update the personal information every time it changes would be a real pain, especially if you have hundreds of templates in your system.
To solve this problem, Realvolve allows you to setup a special "Signature" template that can be used as your signature. When you want to include your signature in a document, simply insert signature merge field.
The image below shows a sample signature template that replaces the merge field shown above when the message is sent.
At that point, any changes to the signature can be done in one location and span across all documents that uses that merge field. Two additional merge fields of Header and Footer have similar benefits for those users wanting stationery like features in their emails.
How to setup a Signature (SEE VIDEO)
How to setup a Header or Footer (SEE VIDEO)
Create your own Signature, Header and Footer templates so they are ready to use when needed.